Article I: Name and Purpose
1. This Association of Navy Cryptologic Veterans shall hereinafter be known as the FLORIDA CHAPTER NCVA, a non-profit fraternal organization.
2. The purpose of this Chapter is to:
A. Engender the camaraderie, pride and fellowship established while serving on active duty in the Cryptologic community;
B. Provide fraternal, social and/or recreational activities at the discretion of the membership;
C. Voice the concerns of the Chapter membership to National NCVA.
Article II: Membership
1. Regular Membership: Regular membership in this Chapter does not require National NCVA membership as a prerequisite although membership in the National NCVA is highly encouraged. Regular members of this association must meet the same criteria as National NCVA regular members as well as meeting Florida state residency requirements as outlined below. Only Regular Members may vote on issues and hold office.
A. Regular or Reserve veterans of the U.S. Naval Cryptologic organization who have served on active duty under honorable conditions or;
B. Regular or Reserve veterans of the U.S. Marine Corps, U.S. Coast Guard, U.S. Army, or U.S. Air Force who served on permanent duty with the U.S. Naval Cryptologic organization and whose service was under honorable conditions or;
C. Regular or Reserve personnel on active duty who have served or are serving in the U.S. Naval Cryptologic organization and;
D. Meet Florida state residency requirements.
2. Associate Membership: Eligible for associate membership are those U. S. Federal Service Personnel who have served ten (10) or more years in the U. S. Naval Cryptologic organization; those individuals who it has been determined have contributed significantly to the preservation of the basic functions (to be determined by the FLNCVA Board of Directors); and members of allied Armed Forces personnel who have served two or more years at a Naval Security Group Activity/Station (including Cryptologic schools). Associate Members may not vote or hold office. Associate membership is limited by Sections 501 and 502 of the Internal Revenue Code.
3. Social Membership: Spouses (including spouses of deceased Regular Members or Associate Members).
4. Honorary Membership: Honorary Membership shall be appointed by a majority vote from the FLNCVA Board of Officers. Nominations for honorary membership may be made by the Board of Officers or by individuals who are Regular Members
5. Of those categories of membership above, only Regular Membership must meet the Florida residency requirement.
Article III: Dues
1. Only Regular Members are assessed dues on an annual basis that cover the period July 1 to June 30 of the following year. Any changes in dues from the initial $5.00 annual dues established on April 15, 1989 must be approved by a majority of those Regular Members resent at the annual fall meeting at which such change may be proposed.
2. The Treasurer shall maintain an accounting of such assessed dues and deposit same into the Chapter checking account.
3. Dues will be used to support the administrative functions of the Chapter. Any expenditure will be recorded by the Treasurer.
4. Disbursements of funds for other than Chapter administration requires unanimous approval of the Board of Officers.
5. When Florida Chapter NCVA account reaches $1000.00 on January 1 of any year, excess over $1000.00 will be used to subsidize the annul Fall Reunion.
6. Effective April 25, 1998, as approved by the Regular Membership during the 1998 annual Business Meeting, Regular members may pay dues in advance at the rate of $12.00 for the three years or they may pay dues at the rate of $5.00 annually.
Article IV: Officers
1. The Board of Officers will consist of a President (elected annually), First Vice President (elected annually), Second Vice President (elected annually), Secretary (elected every three years) and a Treasurer (elected every three years).
Article V: Meetings
1. Meetings of the Board of Officers will be at the discretion of the President.
2. General Regular Membership meetings will be held annually in the Fall.
Article VI: Duties of Officers
1. The president is the host for those meetings held during his/her term of office and as such will preside. He may not be re-elected to office consecutively (succeed himself/herself).
2. First Vice President shall serve in the capacity of President in the Presidents absence. He may not be re-elected to office consecutively (succeed himself/herself) in the capacity of First Vice President.
3. Second Vice President shall serve in the capacity of First Vice President or President in the absence of those officers (to serve as President only when both the President and First Vice President are unable to do so). He may not be re-elected to office consecutively (succeed himself/herself) in the capacity of Second Vice President.
4. The Secretary shall maintain the minutes, initiate membership correspondence as directed by the President. Such correspondence may also include reunion schedules, letters, or cards of condolence and overall organizational correspondence. Secretary will also be designated the second signatory for the chapters checking/savings account.
5. The Treasurer shall maintain the financial records (including the checking/savings account) and is the primary signatory for such. Additionally, the Treasurer shall cause the Secretary to generate annual dues notices.
Article VII: Elections
1. Elections will be held at the fall annual meeting with the President, First Vice President, and Second Vice President being elected for a one-year term. They are not eligible to succeed to their respective offices. The Secretary and Treasurer shall be elected every three years (a three-year term: i.e. elected Fall 2014, term expires Fall 2017).
Article VIII: Bylaws Amendments
1. Amendments to these Bylaws must be approved by 51% of the polled Regular Members in attendance at the annual meeting at which time the amendment(s) are proposed.
Brought up to date with all amendments through 2014